Privacy Policy

Last Updated: April 19, 2025

1. Information We Collect

1.1 Personal Information

We may collect the following types of personal information:

• Contact details such as name, email address, phone number, and company name
• Account information required to create and manage an ERPO.ai account
• Communication preferences and settings
• Information provided through forms, surveys, or other interactive features
• Information about your interactions with our AI recruitment agents

1.2 Recruitment Data

When using our AI recruitment platform, we may process recruitment-related data, including:

• Candidate profiles and resumés
• Candidate communications and interactions
• Recruitment metrics and analytics
• Screening and assessment results

1.3 Technical Information

We automatically collect certain technical information when you visit our website or use our platform:

• IP address and device information
• Browser type and version
• Operating system
• Usage statistics and patterns
• Cookies and similar tracking technologies (see our Cookie Policy)

2. How We Use Your Information

We use your information for the following purposes:

• Providing and improving our AI recruitment platform and services
• Personalizing your experience and offering tailored solutions
• Processing and responding to inquiries, requests, and demo scheduling
• Sending relevant updates, newsletters, and marketing communications (with your consent)
• Analyzing usage patterns to enhance our platform's functionality
• Ensuring compliance with legal obligations and industry standards
• Training and improving our AI systems and algorithms

3. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. Our security measures include:

• Encryption of sensitive data
• Secure development practices
• Regular security assessments and penetration testing
• Access controls and authentication mechanisms
• Continuous monitoring for potential security incidents

4. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. The criteria used to determine our retention periods include:

• The duration of our contractual relationship with you
• Legal obligations to retain data for certain periods
• Statute of limitations under applicable law
• Operational necessity and business requirements

5. Your Rights

Depending on your location, you may have certain rights regarding your personal information, including:

• Access to your personal information
• Correction of inaccurate or incomplete data
• Deletion of your personal information
• Restriction or objection to certain processing activities
• Data portability
• Withdrawal of consent (where processing is based on consent)

To exercise your rights, please contact us at info@automate-capture.com.

6. International Data Transfers

We may transfer your personal information to countries outside your country of residence, including to countries that may not provide the same level of data protection. When we do, we ensure appropriate safeguards are in place to protect your information and comply with applicable data protection laws.

7. Third-Party Services

Our platform may integrate with or link to third-party services. This Privacy Policy does not apply to third-party websites, services, or applications. We encourage you to review the privacy policies of any third parties before providing your information to them.

8. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

9. Policy Updates

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the updated policy on our website with a revised “Last Updated” date.

10. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at: